Job type: Pełny etat, Tymczasowa, Stała

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Job content

as an administrative assistant you will work closely with the head of our admin team in all administrative matters of our Polish business unit. Mainly you will independently take over the administration of our Polish business unit. This mainly includes: creating outgoing invoices for our Polish customers, maintaining documents and communication with our Polish tax office. This communication includes providing the necessary information for the tax consultants, such as salary information, employment contracts and incoming as well as outgoing invoices. In addition, you will be responsible for all payment issues (e.g. payroll and other employee requests such as cost transfers for hardware equipment) as well as sending letters or other hardware equipment to our employees.

Main tasks
  • You support the administrative processes, i.e. you make sure that important documents are signed and sent etc.
  • You create and check all outgoing customer invoices
  • You send payment reminders and termination letters
  • You support the onboarding of new employees by sending out the hardware
  • You support the management as well as our (external) accountant with (simple) accounting and financial planning tasks.
  • You plan and organize business meetings and trips as well as team events (if needed) for the whole team.
  • Supporting the management and the team with tasks as they arise
  • Control of the admin mailbox
  • Contact person to our customers and employees in Poland
  • In addition, you will support in document management and sort documents digitally.

What we offer:
  • A working with the latest technologies in national and international projects
  • The chance to have a direct impact on the company
  • A competitive salary package with additional performance incentives
  • Location-independent digital working with flexible working hours
  • Support for studies as well as training and further education
  • Capital-forming benefits and a company pension plan
  • Regular team events

Must haves:
  • Completed Bachelor’s degree in a business related field (e.g. Business Administration / International Business or other).
  • At least 3 years of relevant professional experience as an office administrator or in a similar position
  • Basic knowledge of payroll and accounting is desirable
  • A high degree of structure and independence
  • Good knowledge of Microsoft 365 (Word, Excel, PowerPoint, Outlook)
  • High level of accuracy
  • Good communication and coordination skills
  • Good knowledge of English (B2 or higher)
  • Polish as a native language
Nice to have:
  • German language skills advantageous
Informacje o firmie
INKUBIT specializes in the introduction and further development of solutions in the areas of Microsoft Dynamics 365 & Power Platform as well as BI & Analytics solutions (Power BI). As a full-service provider, INKUBIT covers the complete application lifecycle from consulting and introduction to implementation and maintenance of the systems. In doing so, we support companies in realizing their full potential and continuously increasing their enterprise value. Through our interdisciplinary knowledge we support our customers to become a high performing company in the age of digital transformation. As an IT and consulting company founded by digital natives, we know the challenges of our generation.

Prosimy o dodanie klauzuli:

Wyrażam zgodę na przetwarzanie moich danych osobowych w celu rekrutacji zgodnie z art. 6 ust. 1 lit. a Rozporządzenia Parlamentu Europejskiego i Rady (UE) 2016/679 z dnia 27 kwietnia 2016 r. w sprawie ochrony osób fizycznych w związku z przetwarzaniem danych osobowych i w sprawie swobodnego przepływu takich danych oraz uchylenia dyrektywy 95/46/WE (ogólne rozporządzenie o ochronie danych).
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